Document Controller

About the job
We are a progressive, award-winning studio, and one of the leading design-based architectural practices in the UK.

We believe an exciting and interactive working environment nurtures creativity and enthusiasm. People are at the heart of what we do and how we approach our work.

We are looking for an experienced Project Delivery Coordinator to ensure our project delivery and document management is of the highest possible standard by assisting with document control and project processes office wide.

Key Areas of Responsibility:

Building working relationships with the project teams
Working closely within the project delivery team to ensure consistency of data production
Communicating document control procedures to the design studios and providing technical and procedural support to the teams
Assisting project teams to create detailed document checklists and drawing sets throughout the life of a project
Issuing outgoing drawings and documents using various electronic data management systems
Recording incoming drawings and documents
Maintaining document control filing, archiving and retrieval using internal or externally specified systems
Assisting with production, review control, printing, filing, scanning and uploading of documentation
Taking necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction.
Assisting with the revision of document control policies and procedures as and when required, including updating the practice’s guidance notes
Assisting with general queries with regard to project delivery across the design studios
Working closely with the project teams to maintain best practice procedures for using the Newforma software across the studio, particularly with regard to document control functions

Skills required:

Experience providing coordination and support in a programme or project environment
Strong attention to detail with knowledge of document management standards, procedures and instructions.
Experience operating across multiple projects at any given time
Good communication skills, written and verbal
Good stakeholder management skills

Preferred software knowledge:

MS Office
EDMS systems such as Conject, 4Projects, Asite, etc


Private Medical Insurance
Flexible Working
4% pension contribution
Discretionary Profit Share
Subsidized gym membership
Insured on our Life Assurance and Income Protection schemes
Interest free travel loan
Duvet Day
About the company
We are: architects\ designers\ masterplanners\ researchers\ space planners\ interior designers\ collaborators\ makers\ negotiators\ artists\ visualisers\ problem solvers...

We are an internationally-renowned award winning practice of over 250 architects, interior designers, urban designers and researchers.

Founded in 1988, we bring a wealth of experience designing and delivering innovative and socially sustainable buildings across multiple sectors. People are at the heart of everything we do, from our design approach to the way our studio runs. Our talented designers bring a fresh and collaborative approach to each new design challenge, creating places with personality and purpose that are well-made, well-used and well-loved.

We believe an exciting and interactive working environment nurtures creativity and enthusiasm. Our studios are living laboratories where we test ideas about new ways of working, to produce the best design solutions. 

People are at the heart of what we do and how we approach our work.
Document Controller
IT, Document control
City of London
200-499 employees